Mutual Expectations

Apply for Sponsorship – Mutual Expectations

Detailed policies and procedures are provided to our fiscally sponsored projects (FSPs) at time of orientation.  The following provides some guidance on the fiscal sponsorship relationship.

What You Receive From 4Community Solutions

 

Fiscal Sponsorship

  • Tax-exemption for your individual donors
  • Capacity to receive foundation and government grants

Financial Services

  • Check stock
  • Banking services
  • Bills paid within one week
  • Deposits made weekly
  • Monthly Financial statements
  • Audit (for use in fundraising)
  • 990 tax returns filed
  • Financial oversight of expenditures
  • Stock and online donation capability
  • Donor acknowledgment of gifts larger than $250
  • EDD report filing on independent contractors
  • State income tax processing for out-of-state contractors
  • 1099 tracking and reporting

Project & Grants Management Services

  • Problem solving consultation
  • Legal referral where needed
  • Assistance in applying for government and foundation grants
  • Tracking of grant reporting
  • Assistance in billing government grants
  • Programmatic oversight

Insurance at no cost (Model 1 Only)

  • General liability, property, umbrella, accident, crime
  • Directors & Officers (D&O)
  • Certificates of Insurance

Communications

  • Presence on 4CS’s website and copies of 4CS brochures, BetterGiving profile through The San Diego Foundation.

Your Obligations to 4Community Solutions

 

Fee

  • 5 percent of revenues as received or $45 monthly administrative charge. 10% for federal, state, county, and city grants or contracts.

Semi-annual Reports

  • Submit programmatic summaries by January 15 and July 15 of each year (4CS will send prompts and templates by email)

Annual Budget Projections

  • Submit both Income and Expense projections (4CS will send prompts and templates by email)
  • Projects need to maintain a minimum annual budget of $10,000 in order not to be billed a service fee of $45 per month.
  • Projects with employees must monitor cash flow so that they maintain enough funds to cover three months of payroll at all times.  Failure to do so could result in employee layoffs.

Agreement to:

  • Maintain the project’s nonprofit purpose
  • Maintain an Advisory Committee of at least three people
  • Inform 4CS promptly of changes in contact information for Advisory Committee and Project Manager
  • Alert 4CS promptly of potential risks (e.g., pending layoffs)
  • Alert 4CS immediately of Accidents or incidents on the project
  • File grants reports in keeping with funders’ deadlines
  • Provide 4CS with all communication with funders (proposals, etc.)
  • Adhere to 4CS’s processes and procedures, including use of attribution and logo on project materials
  • Respond to 4CS requests in a timely manner
  • Refrain from entering into contracts that conflict with 4CS’s policies and procedures
  • Review monthly Financial statements in a timely manner
  • Pay project expenses, including reimbursements, in a timely manner
  • Forward any individual donations received by the project to 4CS for deposit in a timely manner
  • Abide by the Sponsorship Policies
  • Attend an in-office exit interview should your project leave 4CS or terminate